Automate AP/AR processing, accelerate month-end close, and get real-time financial intelligence — without replacing your accounting system or your people.
Get a Free Finance AI Assessment →Ardent Partners, State of ePayables 2025 — benchmarks across mid-market and enterprise AP operations.
The Problem
Mid-market finance departments are stuck in a cycle: manual invoice processing, spreadsheet-based reporting, reactive cash management, and month-end scrambles that consume weeks. Your CFO should be driving strategic decisions — not chasing down expense reports.
200+ invoices per month processed manually at 20 minutes each. That's 67 hours of skilled labor spent on data entry — not analysis.
5 to 15 business days to close the books. By the time reports reach leadership, the data is stale and decisions are delayed.
No real-time visibility into cash position. AR aging reports are pulled manually. Cash crunches are discovered after they happen, not before.
Paper receipts, missing approvals, policy violations caught too late. 10+ hours per week spent on a process that should be automated end-to-end.
Financial reports are backward-looking snapshots. No AI-generated variance commentary, no predictive forecasting, no real-time KPI dashboards.
Your senior finance staff — the people who should be advising on strategy — spend their days reconciling transactions and formatting spreadsheets.
The Convor Solution
Convor deploys a complete AI-powered finance automation suite that connects to your existing accounting system (QuickBooks, Xero, NetSuite, Sage) and automates the workflows consuming your team's time. We build it, host it, and operate it — you just get the results.
Invoices arrive via email or upload. AI extracts vendor, amount, line items, and due date using OCR. Three-way matching against POs. Auto-routed for approval via Slack. Posted to your accounting system — untouched by human hands.
Eliminates manual keyingAutomated collection sequences triggered by invoice aging: polite reminders at 7 days, firm follow-ups at 30, escalation at 60. Payment status tracked in real time. DSO reduced by 15–20 days for typical mid-market companies.
Improves DSO 15–20 daysMonth-end reports generated automatically: P&L, balance sheet, cash flow, budget variance. AI writes commentary explaining why numbers differ from forecast. Distributed to leadership before they ask.
Close in days, not weeksEmployees submit receipts via email or photo. AI extracts merchant, amount, category. Validates against company policy. Routes for approval. Auto-reimburses via payroll integration. Policy violations flagged instantly.
Automated end-to-endDaily cash position monitoring across all accounts. 13-week rolling forecast based on AP commitments, AR expectations, and historical patterns. Automated alerts when projected balances drop below thresholds.
Prevents cash crunchesA private AI assistant your CFO and finance team can ask anything: "What's our cash position?" "Which regions are underperforming?" "What's our customer acquisition cost by channel?" Answers in seconds from your actual financial data — not generic AI.
Answers in secondsThe Transformation
Real-World Scenarios
Their AP clerk spent nearly full-time on invoice entry — receiving PDFs via email, manually keying them into QuickBooks, matching to POs, routing paper for approval, and scheduling payments. With Convor, invoices are now auto-extracted via OCR the moment they hit the inbox, matched to existing POs, and routed to the appropriate approver via Slack. Approval is a single click. Payment is scheduled automatically. The AP clerk now focuses on vendor negotiations and exception handling. Processing time dropped from 20 minutes per invoice to under 2 minutes for the 5% requiring human review.
The CFO of a multi-entity services company was waiting 3–5 days for reports from the accounting team. Simple questions — "What's our revenue by entity this quarter?" or "How does actual spending compare to budget in Operations?" — required someone to pull data, build a spreadsheet, and email it over. With the Finance Intelligence Engine, the CFO now opens a private chat interface and asks natural-language questions directly against their financial data. Real answers in seconds. The engine connects to their database with 5,600+ rows across five financial tables and provides analysis with the nuance of a trained analyst.
A seasonal business with $8M revenue was consistently caught off-guard by Q1 cash shortfalls. Payables stacked up while receivables lagged after the holiday rush. Convor's cash flow automation now monitors daily bank balances, layers in committed payables and expected receivables, and projects a 13-week cash forecast updated every morning. When projected balances dip below the threshold, the system alerts the CFO and controller via Slack with specific recommendations — accelerate collection on specific invoices, negotiate extended terms with a specific vendor, or draw on the line of credit. Emergency financing fees dropped to zero.
The Business Case
Illustrative model showing how the arithmetic works for a company processing 200 invoices/month with a 5-person finance team and $500K in monthly receivables — not measured client results. Your assessment produces figures based on your actual volumes.
| Process | Current Monthly Cost | With Convor | Monthly Savings |
|---|---|---|---|
| AP Invoice Processing | $2,680 (67 hrs × $40/hr) | $140 (3.5 hrs review) | $2,540 |
| AR Collections | $3,045 (87 hrs × $35/hr) | $1,225 (35 hrs) | $1,820 |
| Month-End Reporting | $2,000 (40 hrs × $50/hr) | $400 (8 hrs) | $1,600 |
| Expense Processing | $2,000 (10 hrs/wk × $50/hr) | $400 (2 hrs/wk) | $1,600 |
| Payroll Data Prep | $750 (8 hrs × $40/hr, biweekly) | $100 (1 hr) | $650 |
| Total Labor Savings | $10,475/month | $2,265/month | $8,210/month |
| DSO Improvement Value | 15–20 day improvement on $500K AR @ 6% cost of capital | $1,375/month | |
| Total Modelled Impact | $9,585/month | ||
How It Works
We don't hand you software and walk away. Convor is a fully managed AI service — we build, host, and operate your finance automation platform.
We audit your current finance workflows, identify the highest-impact automation opportunities, and build a custom ROI projection with specific dollar savings.
Securely connect your accounting system, bank feeds, expense tools, and communication platforms. No data leaves your private environment.
Deploy your custom automation workflows, train your team, and go live. We test with real data before launch — zero disruption to your operations.
Monthly reviews to improve accuracy, add workflows, and expand automation. Your system gets smarter over time as it learns your data patterns.
What's Included
AP invoice processing and 3-way matching. AR automated collection sequences. Month-end financial report generation with AI commentary. Expense report OCR, validation, and routing. Payroll data preparation. Cash flow forecasting and monitoring.
Private AI chat interface for your finance team and executives. Ask questions in natural language against your actual financial data. Revenue analysis, budget variance, cash position, entity-level reporting — answered in seconds, not days.
We host your platform on secure private infrastructure. We monitor workflows daily. We fix issues proactively. We optimize monthly. You get a dedicated Convor team — not a help desk ticket.
Common Questions
No. Convor connects to the systems your team already uses rather than replacing them. Your general ledger, ERP, and accounting platform stay exactly where they are — the AI layer reads from and writes to them through integrations, and your team keeps working in familiar tools.
No. Convor is a fully managed service. We build the platform, host it, operate it, and maintain it. There is no internal AI team requirement and no infrastructure for your staff to run. Your finance team uses the output; we handle everything underneath it.
It depends on scope. A single well-defined workflow — automated invoice capture, for example — can go live in about 30 days. A full multi-system finance platform spanning AP, AR, close, and reporting typically runs to around 60 days from kickoff. Data quality is usually the biggest variable.
AP automation software is a product you license, configure, and operate yourself — you own the setup, the integrations, and the ongoing administration. Convor is a managed service built around your specific workflows. We design the automation to your actual approval chains and data, then run it for you. Software gives you a tool; this gives you an outcome someone else is accountable for.
Your data stays on your own infrastructure and is never used to train external models. Deployments include role-based access controls and encryption in transit and at rest, with on-premise deployment available for companies that require it.
Ongoing operation is part of the service, not a separate phase. Convor monitors the system, tunes it as your processes change, and expands it into adjacent workflows as it proves out. You are not handed a deployment and left to maintain it.
We'll analyze your current finance operations and show you the specific processes costing you the most in wasted labor — with zero obligation.
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