Automate employee support, accelerate recruiting, streamline onboarding, and ensure compliance — with a private HR Answer Engine your workforce can access 24/7.
Get a Free HR AI Assessment →SHRM, 2025 survey of 2,040 HR professionals; Pew Research Center. Adoption is climbing faster than governance — which is where most HR AI goes wrong.
The Problem
Mid-market HR teams are stretched thin. One or two HR professionals supporting 100–500 employees, fielding the same policy questions every day, manually processing onboarding paperwork, and chasing incomplete compliance documents.
"What's the PTO policy?" "How do I enroll in benefits?" "Where do I find the expense form?" Your HR team answers these 10–20 times per week — manually, via email, one at a time.
New hire onboarding takes 2–3 weeks of back-and-forth: collecting documents, setting up accounts, assigning training, scheduling orientations. Half the steps are manual reminders.
Screening 200 resumes to find 10 qualified candidates. Manual scheduling of interviews. Top candidates accept other offers while your process drags on.
Expired certifications, overdue training, missing I-9 documents — discovered during audits instead of proactively. One compliance gap can cost $10K+ in penalties.
Review cycles take months. Templates aren't filled out. Deadlines are missed. The process creates resentment instead of development.
Employees have to email HR for everything — PTO balances, benefit questions, policy clarifications. HR becomes a bottleneck, and employees feel unsupported.
The Convor Solution
Convor deploys an AI-powered HR platform that gives every employee instant, accurate answers to policy and benefits questions — while automating the operational workflows that consume your HR team's time. Built on your actual employee handbook and company policies.
A private AI assistant trained on your employee handbook, benefits guides, and HR procedures. Employees ask questions in natural language and get instant, accurate answers — PTO policy, benefit enrollment, expense procedures — 24 hours a day.
Instant answers, 24/7Resumes parsed against job requirements automatically. Candidates scored on experience match, skill alignment, and culture indicators. Top candidates surfaced with AI-generated summaries. Interview scheduling automated.
Screens and ranks in minutesNew hire accepted? The system kicks off: welcome email sequence, document collection (I-9, W-4, direct deposit), IT provisioning requests, training assignment, orientation scheduling, 30/60/90-day check-in calendar. All automated.
Automated end-to-endAutomated tracking of certifications, mandatory training, document expiration, and regulatory requirements. Proactive alerts 30, 14, and 7 days before deadlines. Escalation to managers when employees don't act. Full audit trail.
Proactive compliance alertsReview cycle management automated end-to-end: template distribution, deadline reminders, completion tracking, follow-up nudges, and final compilation. AI assists employees in drafting self-assessments.
Reviews completed on timeEmployees check PTO balances and submit requests through the AI assistant. Auto-validated against policy, routed to manager for approval, and synced with calendar and payroll. No more spreadsheet tracking.
Self-service for employeesThe Transformation
Real-World Scenarios
A 200-person services company had a single HR manager fielding 40–60 emails per week about benefits, PTO, and company policies. Response time averaged 24 hours, and the same 15 questions accounted for 80% of the volume. Convor deployed an HR Answer Engine trained on their employee handbook, benefits guide, and internal policy documents. The HR manager's inbox volume dropped 85% in the first month. She now spends her time on retention strategy and manager coaching.
A growing mid-market firm was losing top candidates because their hiring process dragged on. Screening took 2 weeks. Scheduling interviews took another week of back-and-forth. Convor automated candidate screening: resumes parsed against job requirements, scored on fit, and ranked with AI-generated summaries. Interview scheduling automated via calendar integration. Time-to-hire dropped from 45 to 27 days.
A healthcare-adjacent company needed to track professional certifications, mandatory training, and regulatory documents for 300+ employees. Compliance was managed in a spreadsheet. Convor deployed compliance monitoring with automated reminders at 30, 14, and 7 days before expiration. Escalation to managers and then HR if no action taken. Zero compliance findings in two external audits over 18 months.
The Business Case
Illustrative model showing how the arithmetic works for a company with 150–300 employees, a 2-person HR team, and 20+ hires per year — not measured client results. Your assessment produces figures based on your actual volumes.
| Impact Area | Current Annual Cost | With Convor | Annual Savings |
|---|---|---|---|
| Routine HR inquiries (15 hrs/week) | $39,000 | $5,850 (2.25 hrs/week) | $33,150 |
| Onboarding coordination (20 hrs/hire) | $20,000 | $6,000 (6 hrs/hire) | $14,000 |
| Recruiting screening & scheduling | $24,000 | $8,400 | $15,600 |
| Compliance monitoring | $12,000 + audit risk | $2,400 | $9,600 + risk mitigation |
| Performance review admin | $8,000 | $2,000 | $6,000 |
| Total Modelled Impact | $103,000 | $24,650 | $78,350 |
Security & Privacy
HR data is among the most sensitive in any organization — Social Security numbers, health information, salaries, personal documents. Convor's HR platform is deployed on private infrastructure with encryption in transit and at rest. Your employee data never touches public AI models. Access is controlled by role, and every interaction is logged for audit compliance. HIPAA-ready architecture for companies handling health-related employee information.
Common Questions
No. The system screens and ranks candidates against the requirements you define, then surfaces qualified applicants with summaries. Hiring decisions stay with your team. The automation removes the volume problem in early-stage screening; it does not replace human judgment about who to hire.
No. Convor integrates with the HR systems you already run. Candidate data, employee records, and documents stay in their existing systems of record, and the AI layer connects to them rather than displacing them.
The answer engine draws only from the policy documents and handbooks you provide, with role-based access controls governing who can retrieve what. It does not improvise answers from outside sources, and your content is never used to train external models.
Screening criteria are defined by you and applied consistently, with a full audit trail of how each candidate was evaluated. Because the system ranks rather than rejects, a human reviews every decision that matters. This also positions you better as employment-AI regulation tightens in several jurisdictions.
No. Convor builds, hosts, and operates the platform as a managed service. Your HR team interacts with the output — screening summaries, answered questions, compliance alerts — not with the underlying infrastructure.
A single workflow such as an employee policy answer engine can go live in about 30 days. A full HR platform spanning screening, onboarding, and compliance tracking typically takes around 60 days from kickoff, depending on how many systems are involved.
See how managed AI can take routine inquiries off your HR team's plate, automate onboarding end-to-end, and keep your compliance tracking proactive.
Book a Free HR AI Assessment →
